PGA Professional Ron Barker • 11 Country Club Ln. • Pinehurst, ID • (208) 682-2013 • (888) 993-0965 • Exit 45, I-90
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| April 14, 2011 Others Present: Marcia Biotti, Ron and Maureen Barker, Ron Hagman, Herb Kinsey, Brad Kitchen and Jim Best The meeting was called to order at 7:01 pm. Minutes of the March 10, 2011 meeting were approved as read. New Business: Brad and Jim wanted the golf course to know about Fort Sherman�s possibly buying the old clubhouse. The top floor would be office space with the basement being classrooms and meeting rooms. They train people in travel and risk assessments. They want to be good neighbors. We welcomed them. The KHS golf team is doing some cleaning on the course. Finance: Reviewed and approved the report. Member Business: Approved Larry Curry, Jerry Hakola, Pat Hewitt, Britney Houston, John Jansen, Bruce Knowles, Payton McKinley, Robert McKay, Walter Reed and Will Yergler. Course: Men�s opening went well. Kip and Kyle Bircher rebuilt the cart loading ramp. Joe Malley is fixing the outside bathrooms. Bucky trimmed the shrubs around the clubhouse. Doug, Gary and Bucky fixed the barbed wire fence on CC Lane. Jaime Edwards wants to use his pass from last year this year since he wasn�t able to use it before. Discussed lumber prices for the walking bridge. Discussed young kids with private carts on the course. Dan will talk to our insurance agent about the liability. The driving range net is fixed. Approved getting a 200� roll of wire and some posts for the fence along CC Lane by #3 gate and up around the corner. Discussed the driving range arrangement. Old Business: Ron is looking at greens mowers for backup and to use on tees and aprons. Ron Hagman reminded the board about the pipe locations for the sprinkler system. Jim Finlay is helping. The meeting was adjourned at 8:16 pm. Respectfully submitted, Marcia Biotti, Secretary March 10, 2011 Present: Seventeen members were present and 11 members were represented via proxy. Finance: Reviewed and approved the P & L statement for 2010 and 2011 budget. Course: The new handicap format for paying and deleting names was explained. The condition of our equipment is pretty good. We need a new mower for tees and aprons. We can get one in the range of $7000-$10000. Men�s Sport Committee: We won the Miller Cup last season. Women�s Sports Committee: Will do a challenge with the men�s club for a fund raiser for the local Cancer group. Old Business: The walking bridge will be put in this year. New Business: Ron�s contract was extended for 3 years. The club created a Jr. Scholarship program and donated $100 in memory of Dave Korff. Gave Ilene Johnston approval to plant flowers in the stump next to #3 green. Nominations for board positions vacated by Ken Mayer and Ron Hagman were opened to the floor. Bob Stovern, Mark Cowles and Debbie Fulton were nominated to fill both 3 year positions. Mark and Bob were the top two vote receivers and were elected. Meeting adjourned at 7:36 pm Respectfully submitted, Marcia Biotti, Secretary
March 10, 2011 Others Present: Marcia Biotti, Ron and Maureen Barker, Nathan Wendt, Herb Kinsey The meeting was called to order at 6:10 pm. Minutes of the February 10, 2011 meeting were approved as read. Finance: Reviewed and approved the P & L for 2010 and 2011 budgets. Course: Five reels on the fairway mower need to be replaced at a cost of about $3000. There is still 8� snow on the course. The meeting was recessed at 6:23 pm for the annual meeting of members and will reconvene at the conclusion of the annual meeting. The meeting was reconvened at 7:38 pm for election of officers. Dan Ruff was elected as President. Paul Frasier was elected Vice President. The board is the liaison to Ron for member�s feedback. Meeting adjourned at 7:45 pm Respectfully submitted, Marcia Biotti, Secretary
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| February 10, 2011 Others Present: Marcia Biotti, Ron Barker, Nathan Wendt The meeting was called to order at 7:00 pm. Minutes of the January 13, 2011 meeting were approved as read. Finance: Reviewed and approved the report. The Board likes the new format. The IRS appeal sounds promising. Course: Fairways are bad; greens are good. Sharpening will cost about $1200. We might be open by March 1st. The range net needs repair. Old Business: Approved the budget as corrected. Meeting adjourned at 7:45 pm Respectfully submitted, Marcia Biotti, Secretary January 13, 2011 Others Present: Marcia Biotti The meeting was called to order at 7:04 pm. Minutes of the December 22, 2010 meeting were approved as read. Finance: The budget was set with the following changes:
New business: The annual meeting will be Thursday, March 10th at 7:00pm at the clubhouse. The board will meet prior to the meeting at 6:00pm. Meeting adjourned at 8:00pm. Respectfully submitted, Marcia Biotti, Secretary December 7, 2010 Others Present: Marcia Biotti, Rick Rauenhorst, Ron Barker The meeting was called to order at 7:10 pm. Minutes of the November 11, 2010 meeting were approved as read. Finance: Reviewed and approved the report. Will set the budget in January. Course: Fungicide has been put down. Advertising: Tabled the Silverhoops ad until later. Old Business: Bonuses for employees� Jim moved we pay Allen and Gary $350 each and $100 to each of the night watermen. No second. Vince moved we pay Allen and Gary each $200 and the night watermen each $100. Doug 2nd; passed 2 to 1. The VIP Rentals coupon ad will be done in the spring. Dan, Paul and Jim will meet with Ron concerning his contract. Meeting adjourned at 7:57 pm. Respectfully submitted, Marcia Biotti, Secretary November 11, 2010 Others Present: Marcia Biotti The meeting was called to order at 7:04 pm. Minutes of the October 14, 2010 meeting were approved as read. Finance: No report. Approved paying the Kellogg (SVHC) Chamber dues of $125. Course: No report. Advertising: Paul moved we participate in a coupon program VIP Rentals is doing. Their guests can buy an 18 hole round and get the 2nd for half off: Jim 2nd; passed. Old Business: Ron is still working on getting the sprinkler system pipe crossing on a map. Approved Marcia talking to the proper party about removing the tree in front of our billboard when she discusses the same matter concerning the chamber billboard. New Business: Discussed Ron�s contract. Discussed bonuses for Gary and Allen. Voted 3 to 2 to not to give bonuses pending more information. Next board meeting is moved to Tuesday, December 7th. Meeting adjourned at 8:47 pm. Respectfully submitted, Marcia Biotti, Secretary October 14, 2010 Others Present: Marcia Biotti, Ron Barker The meeting was called to order at 7:10 pm. Minutes of the September 9 & 16, 2010 meetings were approved as read. Finance: No report since Nathan just took over. Member Business: Have two members who still owe 2nd half dues but have medical problems and haven�t played. Will not bill them. Discussed what to do with people who play and don�t pay. Course: Greens are beautiful � best sand and plug job ever. Water system will be blown out next week. Have to find a new fungicide because the EPA won�t allow the use of our old one. Work is slowing down. A reel needs fixed. Old Business: KHQ is still selling certificates that are good until September 30, 2011. Discussed the billboard. Regarding our insurance, Dan will meet with Joe to look things over. New Business: Approved Marcia getting hanging file folders for the old minutes she has stored in notebook. Meeting adjourned at 8:09 pm. Respectfully submitted, Marcia Biotti, Secretary September 9, 2010 Others Present: Marcia Biotti, Ron Barker, Herb Kinsey The meeting was called to order at 7:02 pm. Minutes of the August 12, 2010 meeting were approved as read. Finance: Reviewed and approved the report. Wages will be decreasing soon. Membership: Approved Jim Jaeger. Bills will be sent to those who still owe. Course: More sand was added to the traps; the flag and new light are up. Will plug and sand the greens on Sept. 20th. It will cost $1200 with them using their equipment. Need a truckload of sand also. Should cost about $2000 to do it all. The Sevier tournament may be cancelled. Discussed other possible tourneys or fundraisers. Old Business: Dan is researching the billboard location. Advertising: Approved the Relocation Guide for $365 for a � page ad. Meeting adjourned at 7:57 pm. Respectfully submitted, Marcia Biotti, Secretary August 12, 2010 Others Present: Marcia Biotti, Ron Barker, Herb Kinsey, Bob Stovern The meeting was called to order at 7:02 pm. Minutes of the July 8, 2010 meeting were approved as read. Finance: Reviewed the report. Questioned the YTD balance. Tabled until Sept. meeting. Ken will send bills to two members who owe balances. Member Business: No new applications. Craig Griffith paid full membership in the spring and has not been able to play because of a medical condition. Ken moved we credit his dues for 2011�..he will still have to pay cart shed rental, trail fees and handicap fees for 2011; Jim 2nd, passed. Course: The Jr. Thursday am regular program is over. Next Thursday am is the Jr. tournament. This weekend is Miller Cup. The following weekend is Pinehurst Days and #7 will be closed Saturday for the car show. The Toro mower is in bad shape, the parts are obsolete and it�s not worth fixing. Discussed a �new� used one. The gang mower is also having problems but will be fixed. Ron is looking into a small sprayer for liquid applications to be used with our utility vehicle. Gave Herb the OK to rototill the traps. More sand will be put in them soon. If we get use of a loader we�ll fill in the two fairway bunkers. Need gravel at #3 men�s tee box area and discussed fixing a drainage system for the area. Old Business: The water rights application needs to be turned in. Ron Hagman will meet with the guy and follow up. The creek crossings for the pipes for sprinkler system still needs to be on the map. We�ll get the name and number from Jim Finlay of the person who has that information. New Business: Paul moved we donate a single membership to the chamber auction; Vince 2nd, passed. Our flag is not up because we have no light for it at night. Approved spending up to $50 for a solar powered light for the flagpole. Meeting adjourned at 8:30 pm. Respectfully submitted, Marcia Biotti, Secretary July 8, 2010 Others Present: Marcia Biotti, Ron Barker, Herb Kinsey, Bob Stovern The meeting was called to order at 7:05 pm. Minutes of the June 10, 2010 meeting were approved as read. Membership: Approved Jill Dose, Caleb and Isaac Franson, Blake Jerome and Justin Margason. Finance: Reviewed and approved the June report. Accepted the $1700 settlement from Spokane Transfer�s insurance company. Course: KWAL tourney is tomorrow; KHS tourney is July 31st and the hospital tourney is in September. Have a new Jr. Program. Little kids thru middle school play Thursday mornings for eight weeks until the end of August. Started night watering regularly. Advertising: The KHQ ad will run for one year and include 2 rounds of golf and 2 small buckets of balls. 106 coupons will be sold. We also get a link to our webpage for one year. Approved $100 for our banner at Silver Hoops. New Business: Discussed a memorial program for deceased members�.possibly setting up a Jr. golf membership scholarship program for people to donate to. Read a �thank you� note from Donna Nelson. Respectfully submitted, Marcia Biotti, Secretary
June 10, 2010 Others Present: Marcia Biotti, Ron Barker, Rick Rauenhorst, Herb Kinsey, Ray Faraca The meeting was called to order at 7:05 pm. Minutes of the May 13, 2010 meeting were approved as read. Membership: Approved Travis Costa, Tom Jefferies, David Langer, Kim Miller, Todd Pederson. Ken moved we amend Ray Faraca�s application to reflect his request that his first half dues cover his cart shed and trail fees. Because of his medical condition, if he is able to play, he will pay green fees. Paul 2nd, passed. Kip and Kyle Bircher requested we allow Barry�s boys be added to their memberships instead of juniors, Ken moved we allow it for one year, Jim 2nd, passed. Advertising: Approved participating in KHQ Northwest Deals � We get 20 prime time commercials in a week (probably in mid July) on their website for a year. They will sell certificates for rounds of golf with buckets of balls that we honor as our cost. Ken so moved, Jim 2nd, passed. Finance: Reviewed and approved the report. Old Business: Dan is working on the water rights application. The bridge project is rain delayed � discussed locations. No feedback on the greens fees survey yet. Reviewed the attached letters from the DEQ and Terra Graphics responding to Jim�s inquiry about remediating the course. They don�t feel it is necessary. New Business: Reviewed a card from Avista about killing weeds on the right of ways. Approved allowing the car show on August 21st to use #7 again this year. Ken so moved, Vince 2nd, passed. Course: Spokane Transfer delivery truck broke the power line by the equipment shed. Avista is putting in a new power pole and the power will be hooked back up soon. It will cost about $2000. The work was to code at the time it was done and was grandfathered but when something needs to be changed it must meet the new codes. Spokane Transfer is checking with their insurance company. The Miller Cup is moved to the 2nd weekend in August because of the all class reunion. The damaged greens are being fixed. The meeting was adjourned at 8:23 pm. Respectfully submitted, Marcia Biotti, Secretary May 13, 2010 Others Present: Marcia Biotti, Ron & Maureen Barker, Mike Claymore The meeting was called to order at 7:00 pm. Minutes of the April 8, 2010 meeting were approved as read. Membership: Approved Charles Fields, Chase Jerome, Cliff Karst, Chad Martello, Keith Sims and Bob Sepa. Finance: YTD, we�re up about $4400. Reviewed and approved the report. Old Business: Dan is handling the water rights application. Need a copy of our permit and a plat map of the acreage. Concerning the EPA letter Jim wrote, we are expecting information from the EPA and DEQ. The fire mitigation brush clearing is being done. The range fence was fixed. Jaime�s paint job is going great. Doug moved we put the equipment bridge between 7 & 8 or were it fits the best; Ron 2nd; passed. It will cost about $400. New Business: Will put a survey on the greens fees sign-in sheet to see how they found us and hopefully track our advertising dollars. Gordon Turner donated rain gutters. Discussed a problem with kids riding their bikes down the cart path by #7. Ron moved next year we raise the Sr. green fees price to $20; Vince 2nd; passed. The $5 trail fee should be enforced for non-members. Discussed trail fees for rental carts for next contract. Discussed leaving the discount day on Monday and eliminating the Thursday one for next year. Disabled carts need to be removed. Discussed the unauthorized $1600 spent on the tree trimming. We need to have board authorization for expenditures. Read a thank you note from Anita Wardwell. Advertising: Decided not to do the �101 Things to Do� brochure ad at $470. Course: Six breaks in the water system have been fixed since it was turned on last week. The meeting was adjourned at 8:23 pm. Respectfully submitted, Marcia Biotti, Secretary February 11, 2010 Others Present: Marcia Biotti, Ron & Maureen Barker The meeting was called to order at 7:02 pm. Minutes of the January 14, 2010 meeting were approved as read. Finance: Reviewed and approved the report. Course: Looks good for winter. People are playing. Men�s Sports Committee: Men�s Opening has been changed to April 10th. Advertising: Nothing new. Old Business: Paul will contact Chuck about the website. Jim�s letter is still in the works. The annual meeting will be March 11th at 7:00 pm. The board will meet at 6:00 pm. The meeting adjourned at 7:28 pm. Respectfully submitted, Marcia Biotti, Secretary January 14, 2010 Others Present: Marcia Biotti The meeting was called to order at 7:06 pm. Minutes of the November 12, 2009 meeting were approved as read. Finance: Reviewed and approved the report. After reviewing 2009, it was decided to use those figures for the 2010 budget since no changes are anticipated. Discussed ways to save money and make more. Old Business: Reviewed Jim�s letter concerning the sampling of the course, the results, possible contamination, etc. The rough draft is attached to the minutes. Ken moved we raise greens fees to $15 for 9 holes and $22 for 18; Ron 2nd; passed. New Business: The annual meeting will be the 2nd Thursday in March. Jim Hodge and Paul Frasier�s terms will be up. Meeting adjourned at 8:03 pm. Respectfully submitted, Marcia Biotti, Secretary August 13, 2009 Others Present: Ron Barker, Marcia Biotti, Herb Kinsey, John Serrano The meeting was called to order at 7:00 pm. Minutes of the July 9, 2009 meeting were approved as read. Finance: By having two night watermen we save on overtime. Reviewed and approved the financial report. Discussed putting a line on the membership form for donations to an equipment fund. Membership: Approved Breanne Cook, Taryn Cochrane, Jocob Dorsett and Mathew Langer. Course: Did the walk through on the creek project. They will get certification on the bridges having been treated. We�re requesting they fix the left side of #7 and reseed in front of the creek on #7-8-9. We need a new weedeater . Paul will donate his. Course Improvement: Thanks to Vince and Doug who worked on the drainage ditch problem adjacent to #4. They will work on the #15 tee problem as well. Discussed sand for the greens and bunkers with John Serrano. He will get firm prices and sand samples for Ron to see. The bunkers around the greens have top priority. Old Business: The Forest Service will still do the brush clearing project along the east side of the course. We can get a used mower for $10-15K. The cost to replace the bed knives on our current mower would be $3K and with the prior work done the money spent on it would be about $7K. Ron will look for a good deal on a used mower and call the board for a special meeting. Jim so moved; Dan 2nd; passed. Thanks to Herb for the tree removal. New Business: Ron gave some old equipment we�re not using anymore to a guy form Planet Turff. He might sell it for us or trade for fertilizer. The value is approx. $4-5K. Meeting adjourned at 8:11 pm. Respectfully submitted, Marcia Biottii, Secretary July 9, 2009 Others Present: Ron Barker, Marcia Biotti, Herb Kinsey The meeting was called to order at 7:04 pm. Minutes of the June 11, 2009 meeting were approved as read. Finance: Reviewed and approved the financial report. We have approximately $3200 owed on dues balances. Changed our Verizon plan to save about $15 per month. Will probably drop the 800 number since it is not really being used. Membership: Approved Thad Samuelson as a new member. Course: Lots of tournaments this year. The DEQ might still be held accountable. We will contact someone from the state who may get results. We have a Jr. league that runs from now until school starts. They pay $5 to play 3 holes. Greens mower is getting worn out. Ron will look into fixing what we have, leasing or buying options. Discussed the watering situation. Discussed shortening the grass in front of #3 tee and in front of #5 tee where the short hitters land off #14. Old Business: Need to mark on the sprinkler system map where the new pipe crossings are in the creek. Ron will talk to Jaime about helping in the fall with the rafters in the golf shop. Vince is working a deal to do the ditch along #4 probably the last 2 weeks in July. Should rope #7 green for the car show. They would like the dust watered down. Neighbors can probably help with that. Scorecards are being printed. We should have them by the 21st. They will cost us about $600 and should last about 3 � years. Advertising: Approved paying the $50 for the golf map ad. New Business: Herb wants to pull out the shrub by the deck�approved. Suggested having a Friday night league every week with possibly an event one Sunday a month. Meeting adjourned at 8:27 pm. Respectfully submitted, Marcia Biottii, Secretary June 11, 2009 Others Present: Ron Barker, Marcia Biotti, Herb Kinsey, Allen Fulton, Jaime Edwards The meeting was called to order at 7:04 pm. Minutes of the May 14, 2009 meeting were approved as read. Finance: Reviewed and approved the financial report. Membership: Approved Nate Hansen, Kim Johnson, Kira Kitchen, Shane Lehto, Bryce Martello, Justin Margason, Craig McDonald, Dorothy Takashina and Ken Carlile as new members. Course: All is well. Old Business: Marcia met with the insurance agent from Spokane who wants to bid our policy. He couldn�t beat our current price enough to switch, but gave us some good suggestions on how to improve our current coverage. DEQ is out of money and will not be able to do the changes they agreed to or even do the walk through. We will reseed in front of #3, fix the bridges, etc. ourselves. Herb is making the signs for the course. Discussed the possible need for a rental agreement with cartshed users. New Business: Discussed a possible exchange of labor on equipment for a membership with a local mechanic. Discussed renting a backhoe instead of hiring the job done on the drainage problem by #4. Dale Jacobs contacted the course about a youth group involved with the Forest Service cleaning brush from #13 tee to behind #14 tee. It will probably be done in July and they have a chipper so the mess will be cleaned up. Meeting adjourned at 7:54 pm. Respectfully submitted, Marcia Biottii, Secretary May 14, 2009 Others Present: Ron Barker, Marcia Biotti The meeting was called to order at 7 pm. Minutes of the April 9 and 30, 2009 meetings were approved as read. Finance: The board requested Ken add a column to reflect YTD from the previous year for comparison. Discussed and voted to change the deadline next year on the member application forms from April 1 to April 7 for the free passes. Reviewed and approved the financial report. Membership: Approved Haley Brooks, Lonny Duce, John Furlin, Nick Furlin, Eric Fields, Jeremy Groves, Mike Hei, Dean Palmer, Rod Plank, Hogan Samuelson and Tony Wright as new members. Course: Ron reported we received a letter from the fellow who had a tree fall down on his property on #7 last winter. There was some minor damage which should be covered by his insurance. We got an old plugger from Sahalee CC. We paid Jaime Edwards� gas to pick it up. Jaime has filled some holes on the cart paths. We�re working on the tees and getting sand for the bunkers. Two trees on left side of #15 tee are dead and need removal. There is no word on the bridges and reseeding and we haven�t done the walk-through yet. Doug moved we order a truck and pup of gravel for the bad spots in cart paths. Dan 2nd, passed. The old cart paths leading to the old bridge sites need fixed for play and signs or cones placed where the old bridges were located. We will ask Herb if he can make some new signs. Old Business: Paul signed the Zanetti letter with the changes discussed at the special meeting. Herb will have the property flagged and plotted in the future. Advertising: North Idaho Tourism Guide: We can get a 1/3 page $740 ad for $450. Jim so moved, Dan 2nd, passed. Ads for the scorecards are selling well. New Business: Approved giving Royce Peterson six 18 hole rounds of golf for the 3 hours he worked on mowers. Approved waiving the greens fees for the Ladies Cancer Tournament. Ron Hagman suggested holding a fundraiser tourney to benefit the course for a sprinkler system, etc. with the money to be put in a separate fund. Meeting adjourned at 8:13 pm. Respectfully submitted, Marcia Biottii, Secretary April 9, 2009 Others Present: Ron & Maureen Barker, Marcia Biotti The meeting was called to order at 7 pm. Minutes of the March 12, 2009 meeting were approved as read. Finance: Reviewed and approved the financial report. Paid off the mower loan at PSB. Dues received to date are $35,371.26. Membership: Approved Jamie Edwards, Matt Karst, Jeff Lambert as new members. Vince moved to reinstate the lifetime membership status of Dave Miller and Herb and Mary Lou Kinsey instead of the annual appointments the board was making, Dan 2nd, passed. Course: We are open as of Monday. New tee markers are out, greens are mowed, fairways plugged and the course looks good considering the winter we had. We will reschedule the work party for May 9th if there is still a need. All equipment is in working order. We have two guys who can work together night watering. Andy from DEQ was here and they will proceed with the reseeding and bridge repairs. Course Improvement: Doug and Rick will take care of the tree on #7 that went down this winter. Ron suggested we look into a piece of equipment that picks up leaves in the fall. A greens mower might be the next major purchase we need to make. The creek on #4 behind the restrooms needs to be cleaned out next fall again. Old Business: Voted to give Camerons their 2009 cart usage fee for her design work on the billboard last year. Dan will sell ads for the scorecards at $100 each. The order should be enough scorecards for three years. New Business: Received a letter about the car show during Pinehurst Days. Paul will contact Paul Wingfield. Received info from an insurance company in Spokane requesting to bid our account. We�ll ask Mary Lou�s advise. Ron will look into getting our course on a GPS system. Meeting adjourned at 8:09 pm. Respectfully submitted, Marcia Biottii, Secretary March 12, 2009 Fifteen memberships were represented in person and eleven by proxy. The meeting was called to order at 7:02 pm. Minutes of the March 13, 2008 annual meeting were approved as read. Financial Report: Reviewed and approved the 2009 budget. Course: We opened on April 17th last year and hope for early April this year. The estimate for a new sprinkler system that covers the entire course and driving range is $405K (installed). Parts only would be under $200K. We paid for the design and plans and will have them for future use. Discussed many options. The fence behind #3 green may need to be improved as the trees are now gone. Men�s Sports Committee: We had excellent participation last season and retained the Miller Cup. Women�s Sports Committee: Michelle Rauenhorst is the new president. Will continue to invite guests on fun night. Old Business: The agreement with Meadows at Frost Peak is no longer in effect. They are in bankruptcy and the agreement was not on escrow. The bridge contractor will pay for the upgrades to redo necessary bridges on the creek project. New Business: We will sell advertising on the new scorecards to cover their cost. Paul thanked all the volunteers for making the course look great. Jim thanked out-going board members Dan, Vince and Rick for their time on the board. Election of new board members; the top three vote receivers will fill the three-year positions. Nominated were Vince Peterson, Debbie Fulton, Dan Ruff and Doug Johnston. Vince, Dan and Doug were elected to fill the new positions. The meeting was adjourned at 7:55 pm. Marcia Biotti, Secretary March 12, 2009 Others Present: Ron & Maureen Barker, Marcia Biotti, Herb Kinsey The meeting was called to order at 6:20 pm. Minutes of the February 12, 2009 meeting were approved as read. Old Business: Ron moved we pay off the mower loan which is about $4000, Paul 2nd, passed. Vince moved we insure the old pickup until it is gone or sold for $400 � OBO, Paul 2nd, passed. We will review our insurance policy and specifically look at the buildings, cartsheds, etc. New Business: Approved for Thursday, September 10th for the KHS cross country meet to be held at the course. The meeting was adjourned at 6:45 pm. for the annual meeting and was reconvened at 8:00 pm to elect officers. Present were Doug Johnston, Paul Frasier, Ken Mayer, Vince Peterson, Ron Hagman, Dan Ruff and Jim Hodge. Paul was elected President and Jim as Vice-President. The board decided to not participate in the Business Expo on April 18th. Meeting adjourned at 8:10 pm. Marcia Biotti, Secretary February 12, 2009 Others Present: Ron & Maureen Barker, Marcia Biotti, Herb Kinsey The meeting was called to order at 7:00 pm. Minutes of the January 15, 2009 meeting were approved as read. Finance: Paul moved we give Allen, Gary and the night waterman all $10/hr, Vince 2nd, passed. Approved the budget and financial report as presented. Paul moved we leave the dues the same for 2009, Dan 2nd, passed with one �no� vote by Hagman. Course: Still snow on the ground. Old Business: New scorecards would be $1210 for 20K cards or $1475 for 30K. We have enough to last through June. Will look into selling 12 to 14 ads for $100 each to pay for the cards. Received a response letter from DEQ addressing our concerns on the creek project. New Business: Discussed discounting greens fees rates for times when we�re not busy. Approved 2 eighteen-hole rounds of golf (Ron will donate a cart) for the �Tubin in Tutus� fundraiser for Pet Rescue. The board will meet at 6:00 pm prior to the 7:00 pm annual meeting. Vince, Rick and Dan�s terms are up. Meeting adjourned at 7:50 pm. Marcia Biotti, Secretary January 15, 2009 Others Present: Ron & Maureen Barker, Marcia Biotti, Herb Kinsey, Mike Jefferies (B&B Sprinkler), Ryan Lawless (United Pipe) The meeting was called to order at 7:05 pm. Minutes of the November 13, 2008 meeting were approved as read. Sprinkler System Presentation: Our pump system needs to be upgraded to automatic variable speed pump. United Pump who did our current pump was consulted. The sprinkler system would be 6� main line pipe, 150 automatic valves and 600 heads. The whole system should run in 5 hours, 6-8 hours in hot weather. It puts down 2� water per week with every day operation. The design has 100% coverage. The rainbird control system has two options, with option #1 being preferred for ease of use. We would need an additional phone line and an upgrade in our Avista service to run the system as well as an internet connection. The project would take 8 weeks with 8 men. Should be done in early spring or fall. Estimates are $190,000 for materials and $410,000 maximum including labor. Finance: Ken recommends we pay off the $3,800.50 balance on the mower at PSB. Discussed the budget and approved the financial report. Old Business: The Meadows at Frost Peak agreement is no longer in effect as the contract was not filled. All dues and fees for 2008 have been collected. A letter concerning the new bridges was sent to the appropriate party. Ron reported we need one new light fixture on the billboard. All others are working. New Business: Dan is working on new scorecards. Some changes will be made. Received a letter from Avista that more clearing of trees and brush will be done along the right-of-ways. Ron will look into the removal of the downed trees. The annual meeting will be March 12th at 7:00 pm at the clubhouse. Course: The bridges will be changed out in the spring. Meeting adjourned at 9:25 pm. Marcia Biotti, Secretary November 13, 2008 Others Present: Ron Barker and Marcia Biotti, Mark Cowles The meeting was called to order at 7:05 pm. Minutes of the September 11 meeting were approved as read. No quorum was present for the October 9 meeting and was moved to October 16. Finance: Greens fees in October were down; the creek project may have affected play. We have $11,600 in checking and $47,900 in the money market account. The mower repairs cost more than anticipated, as did the plugging project and special pipe for the creek crossings for the water system. We will be receiving a bill from B & B Landscaping for $2,500 for the design of the sprinkler system. Stopped the garbage pickup for the winter and called to have the portapotty removed. Discussed the Meadows at Frost Peak contract. Marcia spoke to the three individuals who owe on their accounts. They are sending checks with one requesting an invoice. Approved financial report. Course: DEQ will do a walk thru with Ron, the crew and some board members. The cart bridges are too high and the approaches aren�t safe as they are slick when wet. A committee of Rick, Ron and Ken will send a letter with our concerns about the bridges. The rest of the project looks great. Old Business: Ron is going to look at the billboard lights and if he can�t change them Marcia will call Silver Mt. to see if their people can change ours as well as theirs. B & B Landscaping is doing a layout for the sprinkler system and a parts list. New Business: Approved giving the night water coordinator a Christmas bonus of $250. We might have a problem with the roof in the clubhouse. It will be investigated. Ken will do a budget for the January meeting. If there is nothing on the agenda, there will be no December meeting Happy Holidays! Meeting adjourned at 7:57 pm. Marcia Biotti, Secretary September 11, 2008 Others Present: Ron Barker and Marcia Biotti The meeting was called to order at 7:05 pm. Minutes of the August 14 meeting were approved as read. Finance: Ken will talk to US Bank about getting interest on our checking account. Received and approved financial report. Course: Ron thanked Rick Rauenhorst, Gary Rauenhorst, John Sevy, Doug Johnston, Herb Kinsey, Allen Fulton and Ron Hagman for trimming trees and the cleanup work they did on the course. We have a new night waterman who is only working every other night. Gary Rauenhorst and Ron are now doing the course maintenance. Gary wants to work here part time next summer. Ron is considering having a few part time workers with him doing the majority of the course work. Jim Finlay stated the creek project starts October 1st and the people who got the bid to do the work also do sprinkler systems. They will be contacted to see what kind of a deal we could get since they�ll be here anyway. B & B Sprinkler can do a design for the system for $2000-2500. Other companies will also be contacted for possibly designing and or installing the system. Discussed possibility of getting a loan using the hillside property as collateral since this would be a capital improvement. The greens will be plugged on September 23rd. We�re renting a sander and plugger from Prarie Falls for $250. Ron will talk to Dave Maple about using his skidsteer to load the sand and work on the brush pile. We need 10-12 volunteers to help out that day spreading sand, etc. Old Business: The signs on the course will be replaced with the correct color to match the benches as we ordered. New Business: Approved advertising again in the relocation guide. Quarter page color ad for $365. We�ll change the logo and add �Walk-ons Welcome�. Dave Korff wants the old coke machine in the beer shed. We�ll try to come up with a value for it. Received a letter from Ron Hagman with concerns about the method of applying handicaps for the Labor Day tournament. The board has no authority over that situation. Received a letter from Mark Domanoski concerning Silver Meadows at Frost Peak. The sign at the property site says nine properties have been sold. Dan will look into the possibility they owe us more money. Meeting adjourned at 7:57 pm. Marcia Biotti, Secretary August 14, 2008 Others Present: Ron Barker, Marcia Biotti, Debbie Fulton, Billie Jo Peterson, Herb Kinsey, Jerry Mutch and Ted Reynolds. The meeting was called to order at 7:00 pm. Minutes of the July 10 meeting were approved as read. Finance: Greens fees are down in part because of the late season start, bad weather, price of gas and the economy in general. Reviewed and approved the financial report. We will be going to a bi-weekly pay period starting August 16th. Member Business: Approved Dave Kopf and Jeff Lambert. Dawn Rauenhorst represented PGC at the GHIN class. We�re now good until 2015. Since she had to drive to Spokane to attend, Rick moved we pay her $50 for gas, Paul 2nd, passed. Course: The new signs and benches are here. Maureen will take pictures of them to send with thank you notes to the businesses that purchased them. The benches and signs are not the same color. The sign color is not what we ordered. Paul will look for the paperwork on the order and if it is not what we ordered Marcia will send a letter. Dead trees need to be taken out. Ribbons will come off trees planted in the past. More overhanging limbs need to come down and the suckers removed from trees. Some of the retired fellows will try to have a work party. Rick will be the liaison between the board and Ron. The fence behind #3 green was made higher. Terry Skantell with Avista helped. Ron moved he get free golf for the remainder of the season, Vince 2nd, passed. Women�s Sports Committee: Billie Jo thanked the board for waiving greens fees for the Cancer fundraiser tournament. Old Business: We should get about $300 for the sale of the logs that Avista took down on our right-of-way. Mark Smith gets $50 refunded when the cleanup is done. Special Committee: Members will be Mark Cowles, Ron Hagman, Jim Hodge, Rick Rauenhorst, Herb Kinsey and Ron Barker with alternates Doug Johnston and Vince Peterson. Radfords are withdrawing their offer. This committee is to form a 5-year plan for the golf course and how to execute it. The plan should be updated every year. Discussed the need for a new water system. Rick has maps and ideas for the system. He wants concrete numbers by the time the creek work is done so the crossings can be located in the correct locations. Ted feels we should not sell any adjacent property to the golf course. The meeting was adjourned at 8:29 pm and a special board meeting called to order at 8:37 pm. Ron moved we give Herb and Mary Lou Kinsey and Dave Miller one year memberships at the first of the year every year for as long as they care to play, Ken 2nd, passed. Meeting adjourned at 8:41 pm. Marcia Biotti, Secretary July 10, 2008 Others Present: Ron & Maureen Barker, Marcia Biotti, Debbie Fulton, Billie Jo Peterson and several residents of Country Club Lane. The meeting was called to order by vice president Hodge at 7:07 pm. Minutes of the June 12 meeting were approved as read. Finance: Reviewed and approved the report. Member Business: Approved Kip Bircher, Jaydin Huber and Danae Johnson. Course: Greens fees are down because of the weather. Junior day started with good participation by kids and parents. The KWAL tourney is tomorrow. The new ice machine is here. OK�d the trimming of hanging branches. Sprinkler on right side of #1 needs repaired or replaced. Old Business: The billboard will be $1000 for the bag & $350 to install. Ken moved we accept the bid, Dan 2nd, passed. New Business: Ron Hagman brought up a suggestion by Mary Lou Kinsey that PGC could sell 5 lots approximately 70� x 100� at the end of the driving range by shortening it to 200 yds. The funds would be to finance a sprinkler system which is estimated at $200,000 - $300,000. The residents of Country Club Lane expressed concerns and don�t want houses built there. Discussed having a committee to do research and create a 5-year plan updated yearly. We will send out a letter asking for volunteers for a committee of seven members to develop a multi-year plan for PGC. Volunteers should come to the next board meeting on August 14th at 7pm to express interest. Discussed the equipment fund and showing it on the budget. The meeting was adjourned at 8:40pm. Marcia Biotti, Secretary Note: The board decided by a telephone vote on July 15th to post a notice in the golf shop and on the website about the 5 year plan committee volunteers instead of sending a letter. If anyone is interested in helping, please attend the August 14th meeting at 7 pm. June 12, 2008 Others Present: Ron & Maureen Barker, Marcia Biotti, Herb Kinsey, Ray & Donnie Radford The meeting was called to order at 7:04 pm. Minutes of the May 8 meeting were approved as read. Finance: Ken is revamping the report format. Will add a YTD column for the previous year. He wants to do auto payments for recurring bills. Paul so moved, Vince 2nd, passed. Ken is considering doing a month-by-month budget so it reflects the seasonal fluctuations. Reviewed and approved report. Tommy Pouttu is requesting PGC pay for the trophies for the middle school tournament. Vince moved we pay $148, Dan 2nd, passed. Twenty people owe balances on their dues. Invoices will be sent. Course: We received $756 greens fees from the Sr. tournament. The signs won�t be done until mid July. We�re getting the runaround from the company. The old signs will be put back up until the new ones arrive. Jr. golf starts Tuesday and the turnout is great. Ron will start a Jr. day on Thursday mornings. They will play 3,5 or 9 holes depending on ability. They�ll learn etiquette, rules, etc. The parents will supervise and it will run about 8 weeks. According to lots of the members, it�s OK to take out the tree on the right of #10 tee. Jim so moved, Paul 2nd, passed. Old Business: No word from Zanetti. His county P&Z request passed with some changes to be made with the information he supplied. Our insurance agent will be asked to attend and review our policy at the July meeting. Mary Lou will be invited also. The billboard will cost about $1000 for the bag and $350 for installation. Liz Cameron did the artwork and will trade for membership reduction next year. Total cost estimated at $1600. Dan will do a telephone poll when he gets the final number. New Business: There is an offer to buy a piece of ground at the end of the driving range for $100,000. It would be about 125 ft x 100 ft. Access would be from Country Club Lane and a net could be installed to protect the house from range balls. Tabled for more discussion and input from the membership. The meeting was adjourned at 8:18pm. Marcia Biotti, Secretary May 8, 2008 Others Present: Ron Barker, Marcia Biotti, Maureen Barker, Herb Kinsey, Nathan Wendt The meeting was called to order at 7:03 pm. Minutes of the April 10th meeting were approved as read. Finance: Dues are down $13,000. Slow start to the season may account for some of it. Marcia reported she deposited over $8,000 today. Reviewed and approved the financial report. Course: The water system is on and OK; our heads from Toro are outdated and not made anymore; fertilizer and fungicide has been applied. Fertilizer has doubled in price but Ron found a new one that�s less and ordered it from Ace. The fairways will be plugged and fertilized next week. Signs will be here soon. Some ideas for the course are: if we remove both cottonwood trees on #3 we could expand the green and maybe add a 2nd level. We might need to add to the high fence behind the green protecting the house across the way. We might put a pine tree near #13 tee. Ron wants to cut down the tree in front of #10 tee because of its interference with a tee shot. He also wants a shorter tee on #10 for ladies. Member Business: A prior member has joined again this year and will be required to pay the balance of his 2006 dues along with current fees. Ron will inform him. Approved memberships were Jeff Arthurs, Bill Alexander, Joe DeYoung, Teral Ellis, Marlene Martin, Jeff Harris, George Houchin, Eddie Johnson, James Hayden, Bruce Knowles, Larry Lehto, Mike Little, Ed Nelson, Kirk Nelson, Tommy Pouttu, Pat Sporleader and Gordon Turner. Old Business: Sprinkler lines crossing the creek must be buried under the creek on the DEQ project instead of removable joints above. We will request 6� pipe for crossings to facilitate future sprinkler system updates. County P&Z, Zantetti rock pit: We have a line adjoining the 14 acres we sold Zanetti; our adjoining property is not buildable; it will cost $275,000 to move the power poles; Zanetti, PGC and Blue Star join at some point; they want an easement for the power lines from us; we need more information; we will ask for a continuance for more information. The city sent one letter with concerns about the dust and attached a letter about the visual aspects of the project will be sent to the next meeting. Anyone from PGC board is invited to attend the city council meeting on 5/13 @ 7pm to express opinions or call the mayor. We are still working on the billboard. New Business: Ice machine is in bad shape. A new one lists for $1,625 plus shipping. Ron moved we pay up to $2,000 for a new one, Jim 2nd, passed. Ladies Sport Committee wants to put whiskey barrels as planters instead of the rotten boxes we now have. Also need new dirt and flowers. Ron moved they can spend $250 for pots, dirt and flowers, Ken 2nd, passed. Received a letter from Ken Mayer proposing to take over Nathan�s job for $500 a year, a family membership and cart usage fees. Ron moved we accept Ken�s proposal and continue Nathan�s playing privileges for the remainder of the season. The change will be effective June1, 2008, Jim 2nd, passed. The meeting was adjourned at 8:58pm. Marcia Biotti, Secretary April 10, 2008 Others Present: Ron Barker, Marcia Biotti, Nick Zilka, Andy Heilmann, Jake Gano, Doug Johnston The meeting was called to order at 7:05 pm. Minutes of the March 13 meeting were approved as read. Financial Report: Reviewed report and approved as read. Course: Decided because of the condition of the course to move men�s and ladies openings to April 26 and 27. Marcia will have the newspaper put it in the �briefly� column. Approved Ron putting an ad in the paper for the public when we are open. Member Business: Discussed a special membership rate for people who are here temporarily or on a limited basis. Board decided they could buy a regular membership or a 10 round pass. Old Business: Meeting with the three DEQ project people. They need to get a contract signed to get the bid package out. Since this is a Clean Water Act project, and taxpayers money is being used, they must be responsible to do a quality job at a reasonable price. The creek will be widened to 13� to 17� wide in various areas. We will have one culvert and cart and pedestrian bridges. We now have 13 creek crossings and that will be reduced to 9 or 10. Where the water lines cross the creek, the lines will have fittings for removal for the winter and spring runoff. The vegetation will be guaranteed. We will need to keep about 18� of material covering the culvert to protect it. We will select the trees and plants by the end of next week so the contract can be finalized. They will need to do a walk through with Ron when the snow is gone. Website: Ron moved we give Chuck Wardwell a single membership for updating the website as needed, Dan 2nd, passed. Pro: Ron�s contract still hasn�t been signed. Dan will get a copy from the attorney. New Business: Dale Costa requests reduced greens fees for the Fireman�s fundraiser tournament on May 23rd, 9 holes here and 9 at Shoshone. Jim moved we give them a $10 rate, Ken 2nd, passed. Approved Ben Castro�s request for the cross country race here on Thursday, September 4th. Reviewed Paul Wingfield�s letter requesting use of the parking lot for the car show during Pinehurst Days. Rick will refer him to the owners of the old clubhouse building and KOA condos. We received a letter from County Planning and Zoning concerning Zanettis expanding their rock pit. Rick went to the P&Z meeting and got a continuance until we can get more info as they need an easement from us. Ron will talk to Allen Fulton about the logs that Avista took down on our property last fall and look into getting them hauled out. The meeting was adjourned. Marcia Biotti, Secretary March 13, 2008 Seventeen memberships were represented in person and six by proxy. The meeting was called to order at 7:12 pm. Minutes of the March 8, 2007 annual meeting were approved as read. Financial Report: One lifetime membership is figured into the budget. Reviewed and approved the report. Course: Ron is hoping the foot of snow on the course is gone in two or three weeks. Several downed branches to clean up. #9 green has no ice or disease. The pro-am signup sheet is up. Member Business: Ron wants keys to all cart sheds in case of emergency. They will be kept in a secure place. Men�s Sports Committee: We had excellent participation last season and regained the Miller Cup. Women�s Sports Committee: Billie Joe has lots of fun new stuff planned including the invitation of guests on fun nights. Old Business: Reviewed the letters concerning the parking lot and we are taking no action at this time. Discussed the DEQ/Little Pine Creek project. Discussed the placement of new pedestrian and cart bridges. The creek will be widened to between 11 and 17 feet with sloping banks, culverts removed, and bridges replaced. Anyone interested in the project can come to the next board meeting with input. The Terra Graphics rep, Andy Heitmann, will be invited. The project is proposed for next fall. New Business: Election of Board positions. The top two vote getters will fill 3-year positions with the third most votes filling the 2-year term. Ron Hagman, Vince Peterson, Ken Mayer and Debbie Fulton were nominated. Hagman and Mayer won the 3-year terms and Peterson the 1-year term. Dave Miller was given lifetime playing privileges and a plaque to hang in the clubhouse for his years of service to the club. The meeting was adjourned at 7:55 pm. Marcia Biotti, Secretary March 13, 2008 Others Present: Ron & Maureen Barker, Marcia Biotti The meeting was called to order at 6:10 pm. Minutes of the February 13 meeting were approved as read. The financial report will be given at the annual meeting. Course: Ron dug down thru the foot of snow on #9 green and there appears to be no ice damage or disease. Barkers will use their own discretion for hours and days worked as long as the snow remains on the course. Member Business: none Old Business: Reviewed the last letter from Highland Greens. There are many errors in the information. Chuck Wardwell wants a membership for managing our website. We need clarification of what he does and wants in return. New Business: Fikes is charging us for cleaning the bathrooms as well as supplies. Maureen will continue to clean them to save us money. We�ll only order the supplies from Fikes. Jim so moved with Vince 2nd, passed. The meeting was adjourned at 6:42 pm and will reconvene immediately following the annual meeting. The meeting was reconvened at 8:00 pm with Dan Ruff, Jim Hodge, Rick Rauenhorst, Ron Hagman, Vince Peterson, Ron Barker, Nathan Wendt and Marcia Biotti present. Rick Rauenhorst was elected president with Jim Hodge elected vice-president. Finance: Reviewed and approved the February report. Nathan will not be at the April meeting due to tax time but will send a report. Old Business: Rick will call the Terra Graphics rep to invite him to our next meeting. The meeting was adjourned at 8:12 pm Marcia Biotti, Secretary February 13, 2008 Others Present: Ed Nelson, Ron and Maureen Barker, Debbie Fulton, Ken Mayer, Nathan Wendt and Marcia Biotti. The meeting was called to order at 7:00 pm. The minutes of the January 31 meeting were approved as read. Finance: Reviewed and approved the 2008 budget and January financial report. Nathan stated we need receipts from Ron on what he spends the $800 employee reinbursement money on. Member Business: The women�s club is holding a breast cancer fundraiser tourney on July 26th and is requesting we waive greens fees. Yvonne so moved, Paul 2nd, passed. Old Business: Reviewed a letter from Highland Green Development proposing we pay for the use of the parking lot and tee and we are not to use them until we pay. We have about 30 parking spots of our own which is adequate for daily use. For tournaments we can park at the bank, church or Barneys lot as well as by the cart sheds. We can use our #1 tee and the parts of #8 & #17 that we own. It�s their responsibility to designate their parking spots and police the use of them. Dan moved we have Charlie Cox write a letter refusing their offer. Jim 2nd, passed. Joe De Young shoveled the roofs of the maintenance shed, clubhouse, patio and cart sheds. We have not received a bill yet. Pro Contract: Vince moved we sign a contract for 3 years to run until October 31. 2010. Ron 2nd, passed. New Business: Ron would like to have keys to all the cart sheds in case of an emergency. The request will be included in the letter announcing the annual meeting. Decided to cancel the insurance on the truck since we have the new utility vehicle and the truck will be sold. Meeting adjourned at 8:30 pm Secretary, Marcia Biotti January 31, 2008 Others Present: Nathan Wendt, Herb Kinsey, Marcia Biotti The meeting was called to order at 7:00 pm. Minutes of the December 13 meeting were approved as read. Finance: The 2007 greens fees and dues were up; Sales tax is paid on the lifetime memberships out of the $9000. We might have to pay income tax on the $53,000. Reviewed and approved the financial report for Dec. 2007. Set the 2008 budget. Nathan will have final draft at Feb. meeting. Vince moved to put $50,000 in a State Farm Money Market account with Nathan, Dan and Rick as signers. Dan 2nd, passed. One of the parties owing for 2006 dues has paid and the other will pay the past balance if he joins again. Course: Joe deYoung has plowed here and wants to come to work for us in the spring. Advertising: Decided not to continue the ad in the Cd�A Verizon phone book at a cost of $41.50/mo. Decided not to participate in Expo 2008. Decided not to advertise in the new Valley brochure until we see the first issue. Old Business: Still trying to work something out with DEQ and keep a maintenance bridge on #7. Parking lot�should hear from them soon. Benchcraft sales are going well with all 18 tees and some benches sold at $375 for 2 years. Pro Contract: Jim moved we keep the contract the same for one year and do an employee reimbursement plan of $800 for the 2008 season. (March 1 thru Oct 31). Dan 2nd, passed. New Business: Board members should call Marcia if they are not able to make it to the meeting so it can be rescheduled if a quorum will not be present. Will try to get a group to shovel the roofs of the patio and cart sheds at noon on Saturday. The February meeting will be on Wednesday the 13th because of Valentines Day. The annual meeting will be March 13th at 7:00 pm with a board meeting with a board meeting at 6:00 pm. Vince Peterson and Yvonne Malley�s 3 year terms are up and a 1 year position will be elected because of Dave Daniel�s resignation. Ok for Marcia to purchase a new notebook. The meeting was adjourned at 8:40 pm. Secretary, Marcia Biotti December 12, 2007 Others Present: Ron Barker, Marcia Biotti, Billie Jo Peterson The meeting was called to order at 7:05 pm. The minutes of the November meeting were approved as read. Course: Work on the Toro will be between $2000-$3000 for repairs. Old Business: Discussed the Benchmark contract. We�ll find out if signs for one-day charity tournaments are OK. We want the signs done in cedar if it�s easily maintained. DEQ says they will work with us on the 2nd maintenance bridge on the flood control project. Barkers will paint after January 1st. Vince will set up a meeting with Ron and Brady about the bathroom floors. Larry�s saw shop doesn�t want the cushman. The Toro guy has two cushmans he�ll trade us for parts use, etc., in exchange for our golf cart. We will see if he wants to buy the golf cart and try to sell the cushman. Paul will hand deliver the returned dues statement to the person�s place of work. No word on the other letter. The liquor licenses are done � just waiting for city council approval. New Business: We will set budget in January and annual meeting is in March. The meeting was adjourned at 7:45 pm. /s/ Marcia Biotti, Secretary
November 8, 2007 Others Present: Nathan Wendt, Ron and Maureen Barker, Marcia Biotti The meeting was called to order at 7:00 pm. Minutes of the September 13th meeting were approved as read. No quorum was present at the October 11th meeting. Membership: Approved Bill Damron. Approved sending statements to the few people who still owe more than $5.00 on dues. Finance: We didn�t do the money market account yet because the CD�s aren�t due. The club pays sales tax on the lifetime memberships, as it is included in the $9000. Dues are up by $7000 over budget. Discussed next year the Sevier tournament non-members should pay a small greens fee. Approved the financial reports for September and October. Course: The cushman repairs will cost a minimum of $2000. Since Circling Raven rents their equipment out for plugging, we won�t fix the cushman and see if Larry�s Saw Shop will take it on trade for the labor on it so far. The greens mower is going to Toro for a checkup. Should be in the $500-$700 range to put it in good shape. Ron has talked to Benchcraft about signs, benches, cards, etc. It�s a 5-year contract. Next year Ron wants a Greens Committee of 5 people made up of Ron, a board member, and 3 members. We�ll appoint one after the annual meeting. Old Business: Discussed giving Dave Miller a lifetime membership at the annual meeting � Dan so moved � Ron 2nd � passed. Terragraphics proposal: we need to keep a maintenance bridge on #7 so that we have access for trucks, etc. at both ends of the course with some cart bridges in other areas. Vince will talk to Casey Brady about the bathroom floors. Maureen would like to paint the clubhouse interior�Dan so moved � Jim 2nd � passed. Discussed letting the building be used for non-member events in the off season�.Jim moved not to allow it for liability reasons in the winter � Vince 2nd � passed. The committee will meet with Ron concerning his contract. Meeting adjourned at 8:30 pm.
Respectfully submitted, September 13, 2007 Others Present: Nathan Wendt, Susan and Nick of Terragraphics, Darin Hei, Allen Fulton, Herb and Mary Lou Kinsey, Ron Barker and Marcia Biotti The meeting was called to order at 7:00pm. The minutes of the August 9th meeting were approved as read. DEQ Report: Propose to replace all bridges with new ones and remove culverts #2 - #3, leaving culvert #1. #3 is the worst problem. Also would make the channel 1 ft. deeper and 2 or 3 ft wider with natural substraight in the bottom and plants on the sides. Discussed removing the tree in front of #3 green and possibly planting more. The project would be next year at about this time and take about three weeks. The board will study the options and get back to Terragraphics in a few months with some suggestions. Finance: Have $45,000 cash left until the end of the year. Dan moved we use $14,000 to open a money market account for the lifetime memberships, Paul 2nd, passed. Approved the financial report. Course: Cushman needs a new differential. We tried a vehicle for night watering from Larry�s Saw Shop. It costs $5,200. Herb and Mary Lou Kinsey have offered to buy it in exchange for lifetime memberships. Rick so moved, Paul 2nd, passed. Avista has logged on the hill and the logs in our right of way are ours to sell. Discussed having someone with a selfloader do the job. Ron will plug and sand the greens around the first week in April instead of this fall. No word from Benchcraft. #6 green will be fixed. There were 88 players for the Spoor family event. The board complimented Ron on the job they are doing. Course Improvement: Will look at the DEQ project and make suggestions. Advertising: Relocation Guide ad would be in same location in the magazine. Will change the logo and use a different picture. The cost is $355. Jim so moved, Rick 2nd, passed. Old Business: Mary Lou looked at our insurance and suggested some questions to ask and that we meet with our agent after the first of the year as a board. Received the $2,000 from Silver Meadows. Sent a letter and check for $2,000 to Mr. Powers. New Business: Received a letter of resignation from Dave Daniel. Since Ron Hagman was next in votes at the annual meeting, the position can be offered to him until the next annual meeting. Jim moved we accept Dave�s resignation and offer the position to Ron, Dan 2nd, passed. Received a proposal about the clubhouse and parking lot use. Discussed the options. We�re not interested. Discussed selling the property on the hill for capital improvements. Meeting adjourned at 9:15 pm. Secretary, Marcia Biotti August 9, 2007 Others Present: Ron & Maureen Barker, Herb Kinsey, Ron Hagman, Tom Poutto, Billie Joe Peterson, Nathan Wendt, Marcia Biotti The meeting was called to order at 7:07pm. Minutes of the July 12th meeting were approved as read. Membership: Approved Marah Ashcroft and Derrick Hawkins. Finance: Approved the July report. We are almost at our annual income budget with August and September to go. We should receive the $2000 from Silver Meadows in the next week or so. They have another lot ready to close. If we don�t receive the money by August 19, Vince moved that we send them a certified letter stating they will be charged interest at a rate of 18% annually on the outstanding balance. Starting with the 2008 dues, it will be added to the membership form that this fee applies to dues not paid in full by June 1st; Vince 2nd;passed. Jim moved we send statements to the two parties who still owe from 2006 with a note stating it will be turned over to a collection agency if not paid in 30 days: Dan 2nd; passed. Herb took the insurance policy for Mary Lou to look over. Ron will talk to the people who still owe on this year�s dues. Golf Course: #8 and #2 greens need more water; new clamps are coming for pipe; the tee blocks will be moved more often; sand and seed will be placed on the par 3 tees; the areas where trees were removed will be raked and seeded. Old Business: An oak tree will be planted later this fall or next spring in memory of Barry Bircher. Rick Rauenhorst has a tree in his yard to move on to the course in memory of John Spoor. Discussed plaques to designate the memorials. The billboard will be done during the winter for spring use. Discussed the letter in reference to money owed the party who helped with our encroachment problem on the hill. Jim moved we pay the $2000 and send a letter stating we don�t have any record of owing the other $500 as requested; Dan 2nd; passed with one no vote by Vince. Ron has the information from a company in Oregon who does tee signs, score cards, benches, etc. at no cost to us. They get their products from Smelterville. Ron will follow up on this. Dan moved we no longer participate in the Golf Card program; Yvonne 2nd; passed. For Pinehurst Days, a sign will be posted about not leaving the property with alcohol. Hole #7 will be roped off for the day. We could have an additional $6K-$8K from the budget for the sprinkler system fund. We are looking into the cost per hole. We may ask the designer from Silver Mt�s course for advise. New Business: Kacelynn Poutto won the Idaho State Championship for junior golf and wants to thank PGC. Monday will be the 1st annual Jr. Club Chanmionships here. Carey Spoor�s co-workers want to have a memorial tourney and auction here to benefit the family. Dan moved the club not charge greens fees so that all the entry money goes to the family; Yvonne 2nd; passed. The meeting was adjourned at 9:08pm.
July 12, 2007
Board Present: Paul Frasier, Dan Ruff, Vince Peterson
Others Present: Nathan Wendt, Ron Hagman, Allen Fulton, Debbie Fulton, Herb Kinsey, Marcia Biotti
The meeting was called to order at 7:07 pm. No quorum present.
Minutes of June 14 meeting were approved tentatively as amended.
Membership: Approved Luther Church Jr., David Kitchen and Jesse Lambert. Outstanding dues are about $2380. A sign will be posted stating those who have not paid the 2nd half of their dues and they will be required to pay greens fees to play.
Finance: Reviewed the report, dues and greens fees are up. Dan moved that Nathan stand in for a vote on the board, Vince 2nd, passed. Dan moved we open a separate CD account for the Silver Meadows money, Paul 2nd, passed. Other monies will be placed in another CD. One will be with Panhandle State Bank and the other with State Farm. The men�s and ladies clubs donated all their entries from play this week to the Spoor family amounting to over $1100.
Course: Allen stated the course is in good shape. The Cushman got a new starter. Discussed the part time employees use of Ron�s cart. Need more information. The tree roots on #6 are still growing on the green, even worse than before the tree removal.
Course Improvement: Thanked Herb for making little screen boxes for the tees. Yvonne is looking into oak trees for the course. We are considering one in memory of Barry Bircher and one for John Spoor. Flower boxes are getting rotten. Herb will look into getting 10 whiskey barrels. Discussed new 40, 60, 80, 100 markers for driving range.
Old Business: Discussed the Powers letter. Marcia read the letter from the commissioners about our property values. Our land between the course and KOA is valued at a minimum of $350K with 4 to 6 nice home sites on the hill.
Advertising: Did the Ultimate Idaho book at a cost of $75 for an ad. Dan is still working on the billboard. The tee signs on the course need to be redone as some of the businesses no longer exist.
Meeting adjourned at 8:30 pm.
MARCIA BIOTTI, SECRETARY Others Present: Nathan Wendt, Ron &Maureen Barker, Marcia Biotti Approved: Minutes of April board meeting as read. Membership: Approved 8 memberships Finance: Received and approved the March and April reports. Approved putting money in a 3 month CD and looking into linking a savings money market account to our checking account. Course: Ron will hire a high school guy to help with handwork, etc. He is looking for a night water person. We have a break in the water system. Ron will look into stump removal. Yvonne will price replacement trees. New 100 yd markers are coming. New OB markers will be placed on holes 4 and 5. New 100, 150 and 200 yard markers will be placed in the middle of fairways. Discussed selling some hillside land to pay for a sprinkler system. Old Business: Will have Chuck Wardwell bill us for the new domain name for website. New Business: Approved a $50 donation to the Independence Day fireworks fund. Approved moving back the date to start prorating dues for first time members.
MARCIA BIOTTI, SECRETARY Membership: Approved 15 new memberships Course: We had a good work party and the course is in good shape. The water system and outside toilets will be turned on soon. Ron and Maureen love it here. Vince will look into a backhoe for stump removal. The fairways are being mowed a little wider now. Approved wages for Allen Fulton. Course Improvement: Discussed a long range plan and setting goals such as doing a hole per year with new tee blocks, etc. The 3 tees that were rebuilt last fall have been hydroseeded. The new trees need to be retagged. Discussed #15 tee drainage problem and fixing the culvert. Discussed #4 hole water problem and the city grant for little Pine Cr. project. Paul will contact DEQ. Advertising: Dan is working on the billboard. Paul will look into brown freeway signs. We own our domain name �golfpinehurstidaho.com�. We have 6 ad spaces for sale on our website @ $120/yr. When they all sell, the website will pay for itself. Old Business: As per the Ramsey agreement, the title company will issue funds when a lot is sold, the deal closes and is recorded at the courthouse. New Business: The local car club is requesting permission to put cars in the rough behind Woodland Drive on August 11th from 6am till 4:30pm. There will be 50-60 cars and porta-pottys will be provided. Rick moved we allow them to use the rough from the cart path west down #7, Vince 2nd, passed. Tom Poutto thanked the club for the kids he�s been working with. They will be done May 21st. An individual requested an easement for a sewer. Referred him to the Sewer Dist. Stan will be asked to send letters to the appropriate people stating their accounts with him will be good for 1 year. Approved the highschool cross country meet on the course for September 6th. Approved two 18 hole rounds of golf and cart (Ron) as a donation to the Leadman. Approved switching #9 and#18 tees.
MARCIA BIOTTI, SECRETARY Donated 2- 18 hole rounds of golf to the class of 2007 party. Ron donated the use of a cart. Extended the Secretary/Treasurer appointment until fall to avoid changing that position and the Pro position at the same time. Voted to join the Wallace chamber as well as the Kellogg one, Maureen notified each of our new web site so they can link our web site. Accepted payment from Bill Hogan in the amount of $6245.00 for settlement of law suit, $1000.00 of which went to pay off the attorney.
Awarded Stan a plaque & certificate for lifetime playing privileges for his years of service to the club.
Paul Frasier was elected President and Rick Rauenhorst was elected Vice President.
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